Privacy Policy

Last updated: 2025-08-31

This Privacy Policy explains how Necros Fragrance (“we,” “us,” or “our”) collects, uses, and protects your personal information when you visit our website and purchase our products. We are committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR).

1. Company Information

Necros Fragrance is operated by:
Business Name: Necros Fragrance (freelance registration)
Address: Lotissement du Bois des Rois 72, Ben-Ahin, Belgium
Email: info@necrosfragrance.com

We are the data controller for your personal data.

2. Information We Collect

We collect the following types of personal data when you interact with our website or make a purchase:

Name
Email address
Billing and shipping address
Phone number (for delivery purposes)
Payment details (processed securely via third-party providers — we do not store your card information)
IP address and browsing data (collected via cookies, if consented)

3. How We Use Your Data

We process your data for the following purposes:

To process and deliver your orders
To communicate with you about your orders or inquiries
To manage returns, refunds, and customer support
To comply with legal and tax obligations
With your consent, to send you newsletters or promotional offers

4. Legal Basis for Processing

We process personal data based on:

Contract necessity (to fulfill your order)
Legal obligations (e.g., tax reporting)
Legitimate interest (improving our services)
Consent (for newsletters and marketing — you can withdraw at any time)

5. Data Retention

We retain your personal data only as long as necessary:

Order data: up to 7 years (legal requirement for accounting/tax purposes)
Marketing data: until you unsubscribe or withdraw consent
Browsing/cookie data: as specified in our Cookie Policy

6. Sharing of Data

We only share your personal data with:

Payment providers (to process secure payments)
Shipping/courier companies (to deliver your order)
IT service providers (website hosting, analytics, email system)

We never sell your personal data to third parties.

7. International Transfers

If your data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs).

8. Your Rights (GDPR)

You have the following rights regarding your personal data:

Right to access (request a copy of your data)
Right to rectification (correct inaccurate data)
Right to erasure (“right to be forgotten”)
Right to restrict processing
Right to data portability (transfer your data to another provider)
Right to object (to processing based on legitimate interests or direct marketing)
Right to withdraw consent (for marketing, at any time)

To exercise your rights, contact us at: [Insert contact email].

9. Cookies

Our website may use cookies and similar technologies to improve functionality and analyze traffic. You can manage cookie preferences through your browser settings. For details, see our [Cookie Policy].

10. Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, or disclosure.

11. Complaints

If you believe your data has been misused, you may lodge a complaint with your local Data Protection Authority (in Belgium: Gegevensbeschermingsautoriteit / Autorité de protection des données).

12. Contact

For any questions about this Privacy Policy or how we handle your data, contact:
📧 info@necrosfragrance.com
📍 Lotissement du Bois des Rois 72, Ben-Ahin, Belgium